{"id":14550,"date":"2021-12-01T18:26:41","date_gmt":"2021-12-01T23:26:41","guid":{"rendered":"https:\/\/www.collabox.com\/2021\/06\/04\/email-sent-by-collabox\/"},"modified":"2024-07-15T12:58:45","modified_gmt":"2024-07-15T16:58:45","slug":"email-sent-by-collabox","status":"publish","type":"post","link":"https:\/\/doc.collabox.com\/en\/2021\/12\/01\/email-sent-by-collabox\/","title":{"rendered":"Configure your Collabox | Send documents via Collabox"},"content":{"rendered":"\n<p>Send documents via Collabox with the messaging service! Use Collabox to send several types of information to your colleagues, suppliers and customers.<\/p>\n\n<h3 class=\"has-vivid-cyan-blue-color has-text-color wp-block-heading\"><strong>Save a lot of time while keeping track of these shipments.<\/strong><\/h3>\n\n<p>If you are already working on an invoice, a service offer, etc., did you know that you can send them directly from your Collabox?<\/p>\n\n<div style=\"height:14px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p>Here is a list of types of information:<\/p>\n\n<ul class=\"wp-block-list\"><li>invoices<\/li><li>statements of accounts<\/li><li>service offers (submissions) with files as attachments<\/li><li><a href=\"https:\/\/www.youtube.com\/watch?v=xDhzoyUoAM0\">Appointment <\/a><\/li><li>messages mounted in the Collabox newsletter editor : <strong><a href=\"\/category\/followmail-en\/?lang=en\">The Followmail<\/a><\/strong>(CRM module)<\/li><\/ul>\n\n<div style=\"height:12px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\">Important configuration to do before sending documents via Collabox to avoid being considered as &#8220;undesirable&#8221; (spam):<\/h3>\n\n<p>To prevent these e-mails from ending up in the &#8220;Spam&#8221; folder, choose one of these two actions.  <\/p>\n\n<p>1- Put your outgoing server information in your<strong> Preferences-Collabox.<\/strong> This information is the same that you use in your regular email tool: (Outlook, Thunderbird, Gmail, etc.)<\/p>\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"\/wp-content\/uploads\/2020\/11\/pre&#x301;fe&#x301;rences-courriels.png\" alt=\"email preferences\" class=\"wp-image-11467\" width=\"369\" height=\"182\"\/><\/figure><\/div>\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"\/wp-content\/uploads\/2020\/11\/pre&#x301;fe&#x301;rences-courriels-2-1024x234.png\" alt=\"Avoid becoming &quot;spam&quot; 1\" class=\"wp-image-11468\" width=\"700\" height=\"159\"\/><\/figure><\/div>\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img decoding=\"async\" src=\"\/wp-content\/uploads\/2020\/11\/pre&#x301;fe&#x301;rence-courriels-4-1024x448.png\" alt=\"Avoid becoming &quot;spam&quot;.\" class=\"wp-image-11470\"\/><\/figure><\/div>\n\n<p>Thus, Collabox will use your email server (collabox.entreprise) to send emails and documents, which will help a lot to reduce spam.<\/p>\n\n<div style=\"height:43px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p>2- The other way is to modify your domain name information, the &#8220;DNS records&#8221; to add an SPF entry.<\/p>\n\n<p>Your email host should be able to do this for you.<\/p>\n\n<p>Here is an example of the configuration we made for one of our clients (because we are the ones who host his emails)<\/p>\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"\/wp-content\/uploads\/2020\/11\/pre&#x301;fe&#x301;rence-courriel-dns-1.png\" alt=\"Configuration - DNS records\" class=\"wp-image-11472\" width=\"476\" height=\"560\"\/><\/figure><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Send documents via Collabox with the messaging service! Use Collabox to send several types of information to your colleagues, suppliers and customers. Save a lot of time while keeping track&#8230;<\/p>\n","protected":false},"author":1,"featured_media":16538,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[201,220],"tags":[],"class_list":{"0":"post-14550","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-configuration-en","8":"category-configure-your-collabox"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Configure your Collabox | Send documents via Collabox - 2026<\/title>\n<meta name=\"description\" content=\"You can send documents by email to your customers and suppliers via Collabox. 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